Automated Bookkeeping
Every Paystack, Flutterwave, or Monnify payment is logged directly into Google Sheets, Xero, or QuickBooks in under 3 seconds. Zero manual data entry.
Automate your bookkeeping, receipts, and VAT
Instantly sync Paystack, Flutterwave, and Monnify transactions to Google Sheets, QuickBooks, or Xero. No manual data entry, no missing transactions, and zero code required.
Setup takes 2 mins. No credit card required.
< 3sReconciliation sync
₦10kFlat monthly pricing
AES-256-GCMData encryption
Preparing workflow preview...
WORKFLOW PREVIEW
Transaction workflow
Payment → VAT → Ledger
Ecosystem integrations
Connect the tools your business already uses.
Payment gateways, bank feeds, commerce platforms, and accounting tools—working together through KoboSync.
- Paystack — Payment Gateway
- Flutterwave — Webhook Ingest
- Monnify — Virtual Account Rail
- Mono — Direct Bank Feed
- Shopify Nigeria — E-Commerce Ingress
- Google Sheets — Real-time Logging
- Xero Accounting — Invoice & Bills Sync
- QuickBooks — Enterprise Journal
Built for Your Role & Stack
Whether you are running a store, managing financial ledgers, or maintaining code, KoboSync fits seamlessly into your workflow.
Shopify, Selar, WooCommerce & Social Sellers
E-Commerce & Store Owners
Never lose track of a sale. Every payment from Paystack, Flutterwave, or Monnify is automatically appended to Google Sheets in under 3 seconds, while instant WhatsApp receipts dispatch to your customers.
Entry PointStorefront / Social Checkout
GatewaysPaystack + Monnify + Flutterwave
OutputsGoogle Sheets / WhatsApp Receipt / Inventory Alert
Zero Disruption Guarantee
Your checkout experience stays fast and reliable. KoboSync processes all data asynchronously in the background.
Automated Pipeline Execution
ACTIVE1. Customer PaysPAYMENT VERIFIED
Successful checkout on your gateway2. Real-time Sheet SyncLOGGED < 3s
Row appended with customer name, SKU & amount3. WhatsApp ReceiptDISPATCHED
Instant order confirmation sent to customer phoneIntegration Quick Facts
No. KoboSync operates as a silent observation layer. It connects to your payment gateways using read-only API keys or standard webhook URLs. Your live checkout flow remains untouched.
Instant WhatsApp Receipts
The moment a transaction clears, your customer receives a professional PDF receipt directly on WhatsApp. Build trust and reduce support tickets instantly.
NRS Tax Vault
Stop scrambling at month-end. KoboSync automatically calculates and isolates 7.5% VAT from your gross revenue, generating audit-ready compliance reports.
From Setup to Total Financial Automation in 3 Simple Steps
Connect your payment channels once. Let KoboSync handle the rest.
Step 1 of 3
Connect Your Payment Channels Securely
Paste your API keys or webhook endpoints from Paystack, Flutterwave, or Monnify into your secure KoboSync dashboard. Setup takes less than 2 minutes, requires zero coding knowledge, and uses bank-grade encryption to keep your data completely safe.
Gateway ConnectionsSECURE
Paystack
Flutterwave
Monnify
Bank-grade AES-256 encryption active
Secure connections. Automated workflows.
Every gateway event.The right ledger treatment.
KoboSync listens to your payment stream, transforming gateway webhooks into structured bookkeeping entries. From successful payments to refunds and disputes, each event follows its corresponding accounting path.
From event to entryAutomated workflow
Gateway event
Raw payment and transfer webhooks
KoboSync engine
Classifies events and applies accounting rules
Ledger output
Structured entries for your records
One integration layer. Different event types. The right bookkeeping treatment for each event.
Explore event types
Select an event to see how its data is classified.
KoboSync translation
Revenue inflows
charge.successInstantly appends Gross Volume to your Google Sheet, subtracts your specific gateway processing fee natively, and pushes a perfectly balanced line item to your QuickBooks or Xero sales ledger in under 3 seconds.
Event-specific bookkeeping treatment
Ledger output
ExampleSales ledger
Illustrative ledger treatment
Gross sales+₦15,000
Gateway fee−₦225
Net logged+₦14,775
Examples illustrate the intended bookkeeping treatment. Actual accounting results depend on your gateway data, configuration, and connected accounting destination.
Less manual work.More control over your finances.
KoboSync brings payment records, bookkeeping, customer receipts, and financial reporting into a connected workflow for Nigerian businesses.
AccountingMulti-gateway workflow
Bookkeeping and ledger reconciliation
Review illustrative payout records, exchange rates, and NGN ledger values in one place.
Currency reconciliation
Illustrative transaction data
SourceRateNGN valueStatus
Selected record
USD payout
Rate: ₦1,516.67
₦182,000
Duplicate-aware workflowsSheets · Xero · QuickBooks
Tax reportingVAT records
Your tax records, organized
Keep VAT-related transaction data organized for monthly reporting and accountant review.
Monthly VAT report
Report preview · Sample data
Customer experienceReceipt workflow
Receipts customers can keep
Explore how different transaction events can be represented in a customer-facing receipt workflow.
Example receipt preview
Payment received
KS-TRX-10293
₦44,325.00
Sample interface only. This preview does not send a WhatsApp message or generate a PDF.
Developer toolkitAPI examples
Connect your existing systems
Explore example API request and webhook payload structures for custom integrations. Confirm the actual endpoints and schemas in your API documentation.
JSON example
{
"gateway": "paystack",
"reference": "EXAMPLE-10293",
"status": "reconciled",
"amount": {
"currency": "NGN",
"gross": 182000,
"fee": 2730
}
}API endpoint example
The complete automation toolkit
Explore the wider set of workflows KoboSync is designed to support.
Automated Bookkeeping
Paystack, Flutterwave, and Monnify payouts can be verified, have fees calculated, and be logged into Google Sheets.
Multi-Currency Intelligence
Track supported currencies and their NGN equivalents using configured exchange-rate data.
NRS Tax Reporting
Organize VAT-related records and prepare structured reports for review and filing workflows.
Xero & QuickBooks Sync
Connect payment records to your accounting workflow and reduce repetitive CSV imports and manual entries.
WhatsApp PDF Receipts
Deliver branded payment receipts through your configured WhatsApp messaging integration.
Bank Feed Reconciliation
Compare expected settlements with bank transaction data and identify discrepancies.
Role-Based Team Access
Give team members appropriate access to bookkeeping and operational workflows.
Webhook Relay
Route supported payment events to your existing backend using your configured integration.
Public REST API
Build custom integrations and reporting tools around the API endpoints your account supports.
Watch how KoboSync automates your reconciliation
Discover how payment events become structured accounting entries without the repetitive work of manual spreadsheets.
Reconciliation workspace
Payment event to accounting entry
Walkthrough
Follow a transaction
STEP 01
A payment event arrives
KoboSync receives a payment notification from a connected payment provider.
Illustrative event
charge.successExplore each step of the workflow.
Transaction detail
Sample payment record
Payment amount
₦125,000.00
Payment provider
Paystack
Currency
NGN · Naira
Event type
Successful payment
Reference
KS-DEMO-8421
Prepared ledger representation
Journal entry
| Account | Debit | Credit |
|---|---|---|
| Cash at bank1010 | ₦125,000.00 | — |
| Sales revenue4010 | — | ₦125,000.00 |
Balanced example₦125,000.00
Sample transaction and journal entry for demonstration only. Actual mappings depend on your accounting configuration.
This interactive preview illustrates the workflow; it does not connect to a live payment provider or create accounting entries.
Developer infrastructure
Built for Developers.Designed to Scale.
Connect payment events to your accounting workflows with a developer-friendly integration layer, structured payloads, and reliable event-processing patterns.
Webhook Ingress
Receive payment events and route them through a dedicated processing workflow, keeping payment-event handling separate from your core checkout logic.
Secure Payload Handling
Protect sensitive integration credentials and verify incoming webhook signatures using the verification mechanisms supported by each provider.
Reliable Event Processing
Design for duplicate deliveries, transient failures, and destination outages with idempotency controls and retry handling.
Integration console
ExampleIncoming payload
Sample payment event · JSON
{
"event": "charge.success",
"data": {
"id": 41209384,
"status": "success",
"reference": "pstk_std_9281aef",
"amount": 1500000,
"currency": "NGN",
"customer": {
"email": "cfo@lagosretail.com"
},
"metadata": {
"sku": "LAG-TEE-01"
}
}
}Processing trace
IllustrativeExample sequence of events in a payment-processing workflow. These entries are illustrative, not live system telemetry.
08:23:41.002Incoming webhook received · Source: Paystack
08:23:41.005Signature verification completed
08:23:41.008Idempotency check · Event accepted
08:23:41.012Transaction fields parsed
08:23:41.022Reconciliation destination prepared
08:23:41.045Receipt delivery task queued
08:23:41.050Illustrative pipeline trace complete
Webhook Relay Engine
Connect your existing systems to your payment-event workflow. Configure a destination endpoint to receive the payloads your integration supports, with signature verification and delivery handling appropriate to the configured workflow.
Developer API
Integrate programmatically with documented endpoints and structured responses. Explore the API documentation for the available transaction data, pagination behavior, and integration options supported by KoboSync.
Bring your payment and accounting workflows together.
Explore the integration options or sign in to continue setting up your KoboSync workspace.
Simple, transparent pricing
Built to grow with your business
Start with the essentials, automate your financial workflows as you grow, and move to a dedicated setup when your business needs it.
Save 20% on paid plans with annual billing.
Starter Sync
For small merchants & testing
Ideal for small merchants testing out automated spreadsheet pipelines for their first payment gateway.
₦0/ month
Free to get started
- Basic Accounting: Link Paystack or Flutterwave (up to 100 txns/mo)
- Google Sheets Sync: Standard automated data sync to a single spreadsheet
- Email PDF Receipts: Basic, clean transaction confirmations sent via email
- Standard Processing: Standard webhook queuing and event parsing
- Community Support: Access to our merchant user community
Zero setup fees • No credit card required
Most popular
Commerce OS
The core automation engine
The complete automation system for growing Nigerian retail, e-commerce, and digital brands.
₦8,000/ month
₦96,000 billed annually
- Unlimited Accounting Sync: Instant (<3s) bookkeeping across Paystack, Flutterwave & Monnify
- WhatsApp Receipt Engine: Deliver branded PDF receipts natively to customer WhatsApp lines
- Real-time NRS Tax Vault: Automated 7.5% VAT calculation, separation & downloadable reports
- Daily 8 PM Net Turnovers: End-of-day financial summaries delivered straight to WhatsApp
- Multi-Platform Webhooks: Smooth sync for Shopify, Selar, WooCommerce, or custom sites
- Priority WhatsApp Support: Dedicated priority channel for operational troubleshooting
Saves 34+ hours of manual spreadsheet entry every month
Enterprise Multi-Store
Dedicated accounting architecture
Designed for retail chains, multi-entity brands, and CFOs requiring custom ERP ledgers and dedicated infrastructure.
₦40,000/ month
₦480,000 billed annually
- Deep ERP Ledger Syncing: Full 2-way automatic journal entry mapping into Xero & QuickBooks
- Multi-Store Bridging: Consolidate payouts and tax logs across multiple merchant accounts
- Dedicated Infrastructure: Isolated webhook processing nodes & sandbox developer keys
- Enterprise Security: SAML / SSO dashboard logins with audit logs to protect financial data
- Guaranteed Reliability: 99.99% high-availability pipeline SLA for massive transaction volumes
- White-Glove Onboarding: 1-on-1 financial architecture setup & custom workflow configuration
Includes custom SLA & dedicated setup engineering
Straightforward Naira pricing, with no foreign-currency conversion required for the listed subscription rates.
Less manual work. More connected workflows.
See how KoboSync's automation approach compares with manually managing your records.
| Capability | Manual workflow | KoboSync | Other tools |
|---|---|---|---|
| Starting price | Free, with manual effort | ₦0 | Varies by tool and usage |
| Payment gateway sync | Manual export and entry | Automated sync | Depends on integrations |
| Google Sheets workflow | Manual spreadsheet updates | Automated spreadsheet sync | Depends on configuration |
| Customer receipts | Prepared and sent manually | Email; WhatsApp on Commerce OS | Depends on integrations |
| Tax reporting | Manual preparation | Automated VAT tools on Commerce OS | Depends on tools and setup |
| Daily turnover summaries | Manual calculation | WhatsApp summaries on Commerce OS | Depends on configuration |
Features vary by plan. Payment gateway availability, integrations, tax workflows, and delivery channels depend on the selected plan and your configured setup. Other tools vary by provider and configuration.
Not sure which plan fits? Start with Starter Sync and upgrade as your workflow grows.
Talk to our teamHelp and answers
Frequently Asked Questions
Everything you need to know about KoboSync, from connecting payment gateways and syncing Google Sheets to accounting workflows, security, and billing.
KoboSync is an automated financial backend for Nigerian merchants and finance teams. It automatically reconciles Paystack, Flutterwave, and Monnify transactions into Google Sheets, Xero, and QuickBooks in under 3 seconds, dispatches automated WhatsApp PDF receipts, and isolates 7.5% VAT liabilities for NRS tax filing.
10 questions available
Have a custom ERP or a specific question?
Using Odoo, SAP, Sage, or an in-house system? Tell us about your workflow, and our team can help you explore the right integration approach.
Let's talk about your workflow
Ready to automate your financial operations?
Tell us about your business, payment gateways, and accounting workflow. We'll help you explore how KoboSync can fit your setup.
Discuss your accounting and ledger workflow
Explore payment gateway and receipt integrations
Identify the right setup for your business
Have a technical integration in mind?
Include the platforms you use and what you want to automate. This helps us understand your requirements.